Receptionist / Administrative Assistant - Aeven Czech Republic, s.r.o.

We are looking for a positive, friendly, and highly organized Administrative Assistant / Receptionist who gets things done, enjoys helping others, and can confidently handle the unexpected. In this role, you will be the first point of contact for our visitors and play a key role in ensuring the smooth day-to-day operation of our office. You will manage administrative tasks efficiently while fostering a welcoming, professional, and well-organized office environment.

Key Responsibilities

• Create a welcoming first impression by greeting and assisting all visitors.
• Oversee front-desk operations, effectively managing a high volume of visitors, calls, and correspondence.
• Coordinate and lead onboarding logistics for new employees, ensuring a smooth and well-prepared first-day experience.
• Take ownership of office and facility management, proactively addressing operational needs, vendor coordination, and workplace safety.
• Manage incoming and outgoing correspondence, courier services, and document workflows with a high level of accuracy and confidentiality.
• Oversee inventory management for office supplies and refreshments, including budgeting awareness and vendor communication.
• Ensure office security procedures are followed, monitoring access and escalating issues when necessary.
• Prepare, format, and maintain administrative documents and records.
• Coordinate and support meetings, workshops, and business travel, including scheduling and logistics.
• Act as a trusted administrative partner to the team, providing proactive support and handling complex ad-hoc tasks independently.

Qualifications and Experience

• 2+ years of experience in a receptionist, front office, or similar administrative role.
• Fluent in Czech and English (both written and spoken).
• PC literacy, with advanced proficiency in Microsoft Excel.
• Strong organizational skills, ability to multitask effectively and meet deadlines.
• Excellent verbal and written communication skills.
• Proactive, efficient, self-driven.
• Customer-oriented with a positive, professional approach.

Why Join Us:

At Aeven, you’ll be part of a supportive team where your contributions are valued and your skills are recognized. This is an excellent opportunity to grow professionally while ensuring our office operates smoothly and our visitors feel welcomed.

Benefits

• Up to 6 weeks of paid time off (5 weeks and the additional week of paid time-off is available after your first year of employment with Aeven)
• 5 sick days per year
• Flexible working hours
• Flexible cafeteria account for leisure (18,000 CZK per year) allowing you to use points for MultiSport, public transport tickets, or contribute to your pension savings
• Meal vouchers in the amount of 200 CZK per workday (Aeven covers 55%)
• Referral bonus (20,000 – 60,000 CZK)
• Free snacks on Mondays and monthly get-togethers
• Free fruits and vegetables every day
• Height-adjustable tables
• Co-working offices in Ostrava and Brno
• Czech language lessons
• Annual flu vaccination for free